Interactive agendas, structured minutes, resolutions, action registers, continuous disclosure triggers. Governance memory that survives director rotation.
Agendas built in Word, emailed around, printed — pre-read sent as 40 attachments
Minutes typed after the fact from scribbled notes, circulated two weeks later
Actions captured in the minute but never tracked between meetings
Continuous disclosure triggers raised in discussion, forgotten in the minutes
Director rotations take the institutional memory with them
Half of our announcements come from board decisions. Right now the path from resolution to market release is a Slack message and a hope.
Company Secretary, Junior Explorer, WA
Three directors rotated in 18 months. Each time we lost six months of context.
MD, Junior Developer, SA
Pre-read linked, not attached. Time-boxed. Contributor-attributed. Directors read on mobile.
Minutes draft in real time. Circulated from the system, not email.
Auto-follow-up before next meeting. Actions tracked to completion.
Searchable across the life of the company. Survives director rotation and staff changes.
| Capability | Word and Email | Diligent / Convene / BoardPro | MineOne |
|---|---|---|---|
| Interactive agenda | No | Yes | ✓ Yes |
| Real-time minutes | No | Partial | ✓ Yes |
| Action register with follow-up | Manual | Basic | ✓ Native |
| Continuous disclosure trigger capture | None | None | ✓ Native — unique to MineOne |
| Connected to risk and compliance | No | No | ✓ Yes |
| Price for junior miner | Sunk cost | $15K–$50K/yr | ✓ Fit-for-purpose |
A board resolution is made. The Co-Sec captures it in the minute inside MineOne. If the resolution touches an item on the continuous disclosure watchlist, a workflow is triggered. The release manager is notified. Evidence is attached. The path from resolution to market release is tracked, approved, and logged.
Structured meetings without manual prep
You want the meeting to be structured and run efficiently. You want the pre-read ready and the minutes captured in real time, not days later.
Replacing Word-to-email cycle
You manage agendas, capture minutes, track actions, and send resolutions. You want to move from Word and email to a system that captures and circulates automatically.
Pre-read on mobile, governance visible
You want to read the pre-read on your phone before the meeting. You want to see past resolutions and understand the governance history.
MineOne structures meetings from agenda through resolution. It is a governance companion — agendas are built and distributed from the system, pre-reads are linked (not emailed), minutes are captured in real time, resolutions are recorded, and actions are automatically created and tracked.
Diligent and Convene are document distribution platforms. MineOne captures the meeting itself — decisions, resolutions, actions, and continuous disclosure triggers. Minutes are drafted in real time. Actions are created automatically. Resolutions are tracked through to release.
Yes. Audit and Risk Committee, Technical Committee, HSE Committee, Remuneration Committee — each with their own meetings, resolutions, actions, and governance memory. Board-level actions pull from all committees.
Yes. Resolutions can be voted on formally. The system records voting outcome, votes for and against, and any abstentions. This is all recorded in the minute with timestamps.
MineOne records formal board resolutions, voting outcomes, and minutes in a format that complies with Corporations Act requirements. The record is auditable and timestamped. It is the board's own record of what was decided, not a third-party intermediary's.
Yes. Pre-reads are mobile-first. Directors can read agendas and pre-reads on their phones before the meeting. The meeting interface is designed for use on mobile and tablet as well as desktop.
Ready to move board meetings from Word documents to structured governance?
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